In today’s business world customers expect to be able to order and receive items at their convenience. Whether shopping in a physical store or online, opting for home delivery or Click & Collect, buyers seek a seamless, efficient experience with various delivery options to meet their needs.
However, many retailers struggle to offer a unified approach across their sales channels. Order management is usually still done in silos, which can lead to bad customer experiences and poor sales.
Smart and successful retailers have quickly adapted their technology practices. With the online store now a crucial part of the business, holistic and robust strategies that prioritize order management are essential.
KEY CAPABILITIES OF RETAIL ORDER MANAGEMENT SYSTEM –
Most trusted, value for money and fully flexible solution, our order management software solution allows you to manage and route orders across your sales channels to meet customer expectations in the most effective way. It includes:
Availability of stock in real-time
Get a unified, global view of stock across your entire company and supply chain, allowing you to confidently sell from your entire inventory to meet customer needs.
Order routing
Enables you to route orders in the most efficient and cost-effective way while considering your company rules and any other constraints.
Returns management
For efficient handling of returns, offer customers a range of return options with built-in processes.
Direct dispatch from a supplier
By enabling direct dispatch from the supplier, consumers fulfill orders faster.
Available to commit
Based on the availability and inventory location and provide the broadest range of potential delivery options including timing and costs.
Tracking of order and issue resolution
Via automated notifications keep consumers in the loop and promptly resolve any issues with automated alerts and escalation.
Store order management using tablets
Efficiently and quickly process orders on the shop floor using a mobile device with our order fulfilment module.
Integrate with existing systems
To give you a unified view of stock inventory and orders, connect with existing systems including ePOS.
Why Do Retailers Need Order Management?
In the year 2019, retail sales from physical stores accounted for 84% of total retail sales in the U.S. (Digital Commerce 360). The retail industry took a big hit in the year 2020 amidst a global pandemic and the closing of brick-and-mortar stores.
However, businesses with a strong omnichannel pillar in place survived (or even thrived) over brands that were slow to transform digitally.
Retailer Pain Points Order Management System (OMS) Solves
- Build a future proof tech stack
- Alerting suspicious orders to reduce the risk of fake orders
- Streamline personalized products that require manual review
- Quick order processing times via automation and prebuilt workflows
- Leverage a system-agnostic OMS to easily add or scale new technology systems
- Minimizing call volume to store associates enquiring about stock levels
- You need to make communication simple between your front-end and back-end systems
- Restrict customer service reps from having to sign into multiple systems (CRM, ERP, Payment tool, Fake vendor, etc.) to locate and service an order
- Expanding into new channels like – global expansion, marketplaces, new consumer experiences etc.)
Advantages of an Order Management System
Enhanced Control Over Customer Experience
For retailers, composing a customer experience with ingenuity and precision is of great importance. A comprehensive Order Management System (OMS) grants complete control over the order lifecycle, encouraging you to administer the optimal customer experience. Your top-notch customer service can be the differentiating factor among a one-time transaction and a customer for life.
Minimized Fulfillment Expenses
Distributor Order Management Systems (DMS) tactically amass inventory across your distribution network, enabling you to complete orders in the most effective and cost-efficient method. An advanced and prompt order management solution should embrace DMS capabilities, providing the flexibility to configure order routing, logic, and intricate workflows during operations. Such personalization assures shipments are dispatched from the closest inventory point, allowing faster and more economical delivery to your consumers.
Increased Visibility
The order lifecycle, from beginning order receipt to final-mile fulfillment, reaches several systems among the retail businesses, such as ERP, storefront, POS, etc. The Order Management System caters as the comprehensive resolution that consolidates and unifies all such systems, acting as the exceptional source of truth for orders. With an Order Management System in place, retailers get access to comprehensive order information and history,catching up with the requirements of accounts, fulfillment, IT, and customer service team members at several stages of the order lifecycle.
Higher Inventory Accuracy
A modern high-quality OMS provides available to sell stock levels so you are aware exactly where you can fulfil orders (online, ship from store, etc.) and avoid stock-outs and unplanned backorders.
Efficient Workflow
A core feature for a business is to complete the orders as effectively as possible, it’s pivotal to streamline order management workflow and processes wherever possible. Ideal option is to follow the same methods of order management techniques for all orders that typically support businesses optimize their workflow. Also, an OMS can help to determine the utmost beneficial operation on an order wise basis which could be employing the right strategy for receiving orders.
Enhanced Customer Service
Pull better connections with the help of social media, ecommerce, and further in-store shoppers who expect the same level of customer service. With the help of an OMS which can support in managing customer service from a single centralized place so you can give shoppers the constant support they’ve always expected. An OMS can send shipment notifications, help in connecting customers to support agents, and also regulate returns on the same platform provided.
Speedy Accounting
With bulk information about your business, it is beneficial to automate payments, invoices, and the transfer of bulk financial data rather makes it uncomplicated for your business to have more correct accounting details. With the OMS, it is easy to track payments to make sure every order is delivered in full at the correct time which also helps to keep a history of financial data with your accounting team to give you better insight into revenue.
How To Determine The Right OMS Solution For Your Retail Business
#Know Your Goals & Objectives
The first and foremost step is to make a blueprint of all of your business requirements and what you need OMS to accomplish for your business. Are you moving to direct to consumer as a traditional retailer? How open-minded and flexible is your supply chain?
#Assess the Challenges of your Brand
Assume the different factors that determine the complexity and challenges of your fulfilment chain. Perhaps to avoid these challenges consider the following key factors:
- Distribution network (# of warehouses, drop shippers, etc.)
- Average annual order volume
- Order complexity and workflows (flagging, customizations, etc.)
- Product nuances (compliance)
- Required integrations (payment provider, loyalty, etc.)
#Associate with a Like-Minded Provider
Another, most important task of determining the right solution, is finding the right business partner to help you achieve your business goals. Like-minded providers generally look beyond contracts and become an extension of your business team.
#Ponder about Price Vs. Cost
The cost of an order management system can vary greatly. In the beginning, there is the initial price and then there is the long-term cost (and potentially opportunity cost) of the approach you select.
Larger systems such as ERPs, storefronts software are normally economical to implement initially as you are likely offered package pricing from their flagship applications. If you are a retailer with a small volume business with a less complicated distribution network, a tack-on approach might be enough for your requirements.
However, if you are a high-volume business, D2C retailer or have more complex fulfilment operations, leveraging a great performance OMS solution will likely prove to be more economical in the long run.
Summary
The order management system is more than a buzzword in business. It is the thread that brings together your business tools and improves your customer experience. The normal behaviour of a consumer is to shift, OMS now offers retailers the visibility and capabilities they need to craft the best possible customer experience.
